bench get-app https://github.com/eactive-tech/bulk_payment

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📄 Bulk Payment Tool Documentation

❓ Purpose

The Bulk Payment Tool is designed to assist users in filtering outstanding entries and creating payment entries automatically, streamlining the payment process.

🌐 Scope

This document outlines the steps and prerequisites for using the Bulk Payment Tool effectively.

🔑 Prerequisites

• Access to the Bulk Payment Tool Doctype is required.

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📋 Standard Operating Procedure (SOP)

The following guidelines define a consistent and structured method for performing tasks within the Bulk Payment Tool. This ensures clarity, efficiency, and accountability during its use:

• Accessibility: Confirm that you have access to the Bulk Payment Tool before proceeding.
• Filter Application: Use the provided filters to narrow down entries, focusing on company, branch, supplier, or payment details as needed.
• Accuracy: Double-check all inputs such as dates, amounts, and payment methods before saving or submitting documents.
• Process Verification: Verify the populated entries in the Items table after using the "Get Outstanding" button to ensure all required data is included.
• Submission: Only submit documents after entering correct references and confirming payment details.

Adhering to these steps ensures the seamless execution of payments and reduces the risk of errors.

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🧭 Step-by-Step Instructions

Step 1: Access the Bulk Payment Tool

• Navigate to the Bulk Payment Tool module on the Frappe dashboard or search Bulk Payment Tool in the Awesome Bar.
• Click on Add Bulk Payment Tool to open the Bulk Payment interface.

Step 2: Set Filters to Retrieve Outstanding Entries

Within the Bulk Payment Tool, users will see a set of filters to define specific criteria for retrieving entries. The available filters include:

• Company
• Branch
• Supplier Group
• Supplier
• As On Date
• Payment Posting Date
• Mode of Payment
• Company Bank Account
• Amount to Disburse: Specify the total amount to disburse (e.g., ₹500,000).

Step 3: Save the Document

• After setting all the filters, click Save to preserve the document.

Step 4: Retrieve Outstanding Entries

• Once the document is saved, click the Get Outstanding button.
• This action populates the Items table with all outstanding entries.

Step 5: Enter Amount to Pay

• In the Items table, locate the To Pay column.
• Specify the amount to disburse for each entry.

Step 6: Process Payments

• After entering amounts in the To Pay column, click the Process Payments button.
• The system consolidates multiple entries for the same party into a single row in the Payment table.

Step 7: Enter Payment References

For each row in the Payment table:

• Enter the Reference Number
• Provide the Reference Date

Step 8: Submit the Document

• Click the Submit button to finalize the process.
• Payment entries are automatically created for each row in the Payment table.

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📜 Notes

• Ensure that all details, such as reference numbers and dates, are accurate before submitting.
• Use the filters effectively to retrieve only the required outstanding entries.